How To Create A Letter For Multiple Recipients In Mac Word 2011

Quickly create identical letters for multiple recipients. With EZ Letter Maker, you can print your finished projects from within the app, or export your files in multiple formats, including PDF, plain text, or Microsoft Word document (.doc) format. This article describes how to use mail merge to create envelopes in Microsoft Word. Use this feature in Word to print multiple envelopes at once by using a list of names and addresses. For more information about the mail merge process, click the following article number to view the article in the Microsoft Knowledge Base.

• Select OK to create the custom labels. You can then use them for making labels in Word.

Step 2: Set up your mailing list The mailing list is your data source. It can be an Excel spreadsheet, a directory of Outlook contacts, an Access database, or an Office address list. It contains the records that Word uses to pull information from to build your letter. Tips • If you don’t have a mailing list, you can create one during mail merge.

See screenshot: Step 4: Print the envelopes Start to print the envelopes. Click Mailings > Preview Results, and then click and buttons to preview and make sure the names and addresses on the envelopes are correct. See screenshots: 2. Click Finish & Merge > Print Documents. See screenshot: 3. Then the Merge to Printer dialog is displayed, please select a print records to meet your need and finally click OK. See screenshot: The envelopes are printed.

For our purposes, choose Apple Address Book. Word's Mail Merge Manager Now start constructing your form letter, leaving spaces where you want to merge your data. Return to the Mail Merge Manager window and click the third step. Here you’ll find common data types including first name, last name, address, phone number, and e-mail address. Drag the appropriate data types to their proper place in your form letter. In step four you determine which of your recipients are merged into the letter. Click Options and a Query Options window appears.

• Change all the measurements to match the exact dimensions of the labels you need. An example of the label will appear in the Preview box.

Additionally, you may add a field by entering a name of your choice for the file into the 'Field Name' box, and then clicking Add Field Name >. • When you are finished adding and/or removing the field names, click OK to continue. The program will ask you to save your source file. To do this, in the 'File Name' or 'Save As' box, enter a name for the file and click Save. • After you save your source file, you will see a dialog box titled Data Form. Enter the data you wish to merge into the fields in this box.

For more information, see. • Microsoft Outlook Contact List You can retrieve your Outlook Contact List in Word.

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Hope this helps, sorry if it is a long time in being posted, I've only just come across the problem myself. Regards Mervyn.

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A reader who wishes to remain anonymous seeks a way to create form letters with Office 2011. Said reader writes: I am looking for a way to do an e-mail merge using Outlook 2011 (or even Entourage 2008) on the Mac. It is extremely easy to do this through the Windows version of Outlook, but I can’t seem to make heads or tails of how to do it (easily) through Outlook 2011 on the Mac.